Support & Advertising Opportunities

The 2016 ASM Biodefense and Emerging Diseases Research Meeting offers a number of sponsorship and advertising opportunities to enhance your visibility throughout the event. From print ads and lanyards to mailing lists and inserts, there’s a solution for each of your marketing needs.

Learn more about each of this year’s opportunities:

For additional information, please contact:

Gregg McGrath
ASM Strategic Alliances Manager
Phone: +1 (202) 942-9379
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Exhibitor Workshops

Support Fee: $1,500

Application and Guidelines (PDF) 

Invite your current and potential customers to learn more about your best products and unique expertise through an ASM Biodefense Exhibitor Workshop. Workshops are a great way for you to reach conference attendees in a personal and intimate manner.  

Supporter Receives:
Session room at the Hyatt Regency Crystal City setup with classroom or theater-style seating
Workshop description listed in the 2016 ASM Biodefense Meeting Final Program
Workshop description listed in the 2016 ASM Biodefense Meeting website
Inclusion of your workshop program in the 2016 ASM Biodefense Meeting Attendee Newsletter
One (1) Pre-Registration Attendee Mailing List
One (1) promotional sign (28"x 44") displayed near main registration or in a high traffic area (supporter to provide signage)

December 2, 2015 – Application deadline with listing in Final Program
After December 2, 2015 – Applications will be accepted, but are not guaranteed a listing in the Final Program

Attendee Mailing Lists

Application and Guidelines (PDF)

A list of the 2016 ASM Biodefense Meeting attendees is available for rental purposes exclusively to companies exhibiting at this year’s event. Simply complete the order form, sign the attached agreement, comply with the enclosed guidelines, and send your request to the contact listed.

NOTICE: Lists comprised of the names, address, and other identifying information of meeting attendees compiled by ASM constitute proprietary trade secrets owned by ASM. The information contained in such lists is confidential, economically valuable, and not readily ascertainable. Any use of such lists without the express written consent of ASM is strictly prohibited. Authorized users of such lists may not copy, share, or reproduce the information contained therein without the express written consent of ASM.

NEW! Mobile Event App Advertising

The ASM Biodefense Meeting now offers attendees on-the-go information via the symposium’s all new mobile event app. The event app provides attendees with access to the full meeting and speaker schedules, abstracts, exhibitor listings, as well as interactive maps and social media interactivity. This might be the most visible opportunity available at Biodefense!

Main App Sponsor
Support Fee: $3,750

As the Main App Sponsor, you’ll claim your leadership position on the most widely used resource at the meeting. (Limited to one company)

      • Splash Screen Startup – Attendees won’t miss your ad as it shows whenever they expectedly watch the app starting up or when receiving a new data updates
      • Main App Sponsor Tab – Receive your own tab in the “More” section of the app. 
      • Home Screen Ad – Exclusively display your interactive banner ad in the app’s most visible view, the home screen.
      • Banner Ad – Your banner will be included in the rotation of ads that are randomly selected each time a session detail screen is viewed.
      • Main App Sponsor Exhibitor Listing – Separate yourself from the crowd with your featured exhibitor listing at the top of the exhibitor listing page. Your featured listing also comes with corporate logo to brand your listing, three (3) media links to share additional content with visitors, and Premium Exhibitor listing in the printed Meeting & Exhibit Guide.

December 7, 2016          Space Reservation/Payment
December 14, 2016        Ad Materials Due


Banner Ads
Support Fee: $1,000

Place your interactive banner ad at the top of page each time an attendee views a session. In the session detail view, your interactive banner advertisement will appear at the top of the page with a link to direct visitors to the website of your choice. Ads will be randomly chosen from a pool of 5 advertisements.

December 7, 2016          Space Reservation/Payment
December 14, 2016        Ad Materials Due

Ad Dimensions: 640w x 160h at 72dpi
(Limited to 4 advertisements, one per company.)  


Push Notifications
Support Fee: $600 

Get your message in front of attendees by taking advantage of the mobile app’s push notifications.

January 11, 2016        Space Reservation/Payment
January 18, 2016        Ad Materials Due

Supporter Benefits:
Supporter will receive a push notification on the specific time of their choice each day. Push notifications can link to a URL provided by supporter or their exhibitor detail view within the app.

Supporter must provide time of delivery, brief title, sub-title, and URL (if applicable).
(Limited to one per day, one per company; February 8 - 10.)  

Enhanced Exhibitor Listing
Make your exhibit listing stand out within the app by purchasing the Enhanced or Premium Exhibitor listing. See the Exhibitor Listing section for details.


Attendee Newsletter

Support Fee: See Below

Capture the attention of your target audience by advertising on the leaderboard ad placed at the top of the attendee newsletter. Delivered to all attendees, these electronic newsletter emails provide attendees with important symposium, registration, and housing information to help them navigate the meeting.

Supporter Receives:
Leaderboard ad with link at the top of the attendee newsletter email. Dimensions: 570 pixels wide x 90 pixels high
Recommended format: JPEG with link to designated website
Email and advertisement statistics

Newsletter Support Fee Ad Space/Payment Due Ad Materials Due Email Date
Pre-meeting $750 January 7, 2016 January 14, 2016 February 4, 2016
Onsite $1,000 January 14, 2016 January 21, 2016 February 9, 2016

Distribution Method: Emailed to all attendees.

Badge Holder Lanyards

Supporter Fee:  $3,750

Provided to every attendee at registration, lanyards ensure the participating advertiser maximum visibility with meeting attendees.

Supporter Receives:
Corporate logo on lanyard offering exposure to all attendees.

December 11, 2015 – Ad space/prototype/payment
December 18, 2015 – Logo artwork due

Quantity: 1,500

Distribution Method: Distributed to each attendee at registration/badge pick-up.

Coffee and Snack Breaks

Support Fee: Call for Pricing Details

Make your presence felt as attendees network and recharge during one of this year’s coffee breaks. Depending on the time of day, your support will provide attendees with coffee and either bagels and pastries, or snacks and chips.

Break Schedule:
Monday, February 8 │ 3:00 p.m. – 3:30 p.m.
Tuesday, February 9 │9:50 a.m. – 10:10 a.m.; 3:00 p.m. –3:30 p.m.
Wednesday, February 10│9:50 a.m. – 10:10 a.m.

Supporter Receives:
Corporate recognition on posters at the event
Corporate recognition on coffee break listing on the website
Corporate recognition on coffee break listing on the mobile app
Corporate recognition on coffee break listing in the Final Program
Corporate recognition on coffee break listing in Attendee Newsletters

Exhibit Listing Upgrade

Supporter Fee: $150

Expand your 50-word description in the Final Program and Meeting App to 150 words and include your corporate logo.

November 20, 2015 – Space/Payment
December 2, 2015 – Materials Due

Distribution Method:
Final Programs distributed to all attendees upon registration/badge pick-up.
Meeting App available for download through mobile provider’s app store.

Final Program Advertising

Support Fee: See Below

Distributed to every attendee at this year’s event, the Final Program is a comprehensive guide to navigate the 2016 ASM Biodefense and Emerging Diseases Research Meeting.

Content Includes:
Daily Meeting Schedule
Program Highlights
Exhibitor Listing
Exhibit Floor Plan and Hotel Maps
General Information

Advertising Rates & Dimensions:

Premium Advertising – Your advertisement is sure to be seen by all attendees when they receive the Final Program during registration check-in. Reserve your full-page cover advertisement today.

Back Cover – $1,000
Inside Front Cover – $750
Inside Back Cover – $500

General Advertising – Make your presence felt as attendees navigate the Exhibit and Poster Hall. Place your ad in the Exhibitor Listing section of the Final Program and stand out among the rest.

½ Page* horizontal (7” X 5”) - $400
½ Page* vertical (4 5/8” X 7 ½”) - $400
¼ page* (3 ½” X 5”) - $300

*All general advertisements are black and white.

December 4, 2015 – Space/Payment
December 15, 2015 – Materials Due

Quantity: 1,000

Distribution Method: Final Programs distributed to all attendees upon registratio/badge pick-up.

Registration Packet Inserts

Support Fee: $500

Ensures your advertisement will be in the hands of every attendee by distributing your promotional flyer to each attendee during registration check-in.

January 8, 2016 – Ad space/prototype/payment
February 5, 2016 – Ad materials due at hotel

Quantity: 1,200 (includes overage).

Distribution Method: Registration packet distributed to all attendees upon registration/badge pick-up.

NOTE: Inserts must be submitted to ASM for approval and should not exceed 8 ½" x 11" and four pages in length. Opportunity is limited to 10 participants. Printing and shipping of the flyers are the responsibility of participating company.