Installation

Exhibit space will not be released to the exhibitor for installation until all conditions as set forth in this prospectus are met. Freeman Decorating Services will perform installation and dismantling for all exhibits.

No one will be admitted to the hall for booth installation before 10:00 a.m. on Sunday, February 26, 2012. If use of the freight entrance is required, exhibitors MUST be unloaded by 12:00 p.m.  THE FREIGHT ENTRANCE WILL CLOSE AT 12:00 P.M.  After this time, all materials will need to be hand-carried through the main entrance. All installation of exhibits and crate removal must be completed by 3:00 p.m. on February 26, 2012 for final cleaning and preparation before the 6:00 p.m. Opening Reception.  Biodefense Exhibits Management will direct the service contractor to complete installation for any exhibit not set by the published time and the exhibitor will be billed for the labor.

Hours of Installation are:

Sunday, February 26, 2012: 10:00 a.m. - 3:00 p.m.

Display

All exhibitors are required to be open for the all exhibit display hours.

Hours of Display are:

Sunday, February 26, 2012: Opening Night Reception- 6:00 p.m.-8:00 p.m.

Monday, February 27, 2012: 12:00 a.m.-4:15 p.m.
Lunch: 12:00 p.m. – 1:00 p.m.
Coffee Break: 3:45 p.m. – 4:15 p.m.

Tuesday, February 28, 2012: 12:00 p.m.-4:15 p.m.
Lunch: 12:00 p.m. – 1:00 p.m.
Coffee Break: 3:45 p.m. – 4:15 p.m.

Dismantling

The official closing time of exhibits is Tuesday, February 28, 2012 at 4:15 p.m. No packing of equipment or literature, or dismantling of exhibits will be permitted until this time. All displays must be dismantled, crated, and ready for removal by 7:00 p.m.

Hours of dismantling are:

Tuesday, February 28, 2012: 4:15 p.m. - 7:00 p.m.

Official Contractors

The Official General Service Contractor for the Biodefense and Emerging Diseases Research Meeting is Freeman Decorating Services. Biodefense will appoint additional official contractors on an exclusive basis for other exhibit services, including but not limited to audiovisual, security, etc., and the Exhibitor Service Manual will include forms for their services. Exhibitors and/or their independent contractors must use Biodefense-appointed vendors for these services. Official contractors are monitored, and Exhibits Management will intercede if the quality of material or service is questioned by an exhibitor.  It is the responsibility of the exhibitor to maintain and track all transactions conducted with official contractors.  ASM is not able to provide receipts for services provided by its official contractors.

Exhibitor Service Manual

An Exhibitor Service Manual will be emailed to all confirmed exhibitors. Each service form is self-explanatory. Biodefense Exhibits Management suggests advance ordering of all required items for all exhibitors.

Advance prepaid orders for rental furniture, decorations, floor covering, and specialty items are discounted. To ensure an adequate labor force, appropriate equipment supply, and a smooth setup, please complete and return all forms in advance. The service manual will include forms for all necessary services.