Compliance with Law

The exhibitor shall not engage in any display, publication, performance, or other activity that is in conflict with any federal, state, or local law, regulations, rule or ordinance, nor shall the exhibitor, or its representatives or employees, engage in any lewd display, publication, or performance. Exhibitors will not display or bring into the exhibit any animal, bird, fish, or other nonhuman creature.

Eviction and Restriction

Biodefense Exhibit Management reserves the right to restrict or evict exhibits that may detract from the overall professional atmosphere of the Biodefense 2012 Exhibits Hall.

Fire Protection

Exhibitors must comply with all local fire regulations. Booth decorations must be flame-proofed, and all hangings must clear the floor. Electrical wiring must conform to all federal, state, and municipal government requirements. If inspection indicates that an exhibitor has neglected to comply with these regulations or otherwise causes a fire hazard, Biodefense reserves the right to cancel all or such part of the exhibit as may be irregular.

Forfeiture

If an exhibitor does not follow the Rules and Regulations established by Biodefense Exhibits Management, the exhibitor shall forfeit the amount paid for space rental, regardless of whether or not the exhibit space is subsequently leased.

Injury, Loss, or Damage

Biodefense Exhibits Management will not be responsible for any injury, loss, or damage that may occur to the exhibitor's employees or property, and exhibitors shall indemnify and exempt the Biodefense and Emerging Diseases Research Meeting, its agents and contractors, and the Omni Shoreham from all liability which may ensue from any cause whatsoever. Biodefense Exhibits Management will not be liable for any injury, loss, or damage which may be sustained by any person who may be on the premises leased or rented to the exhibitor or watching, observing, or participating in any demonstration in the exhibitor's booth, unless such injury, loss, or damage is caused by active negligence or willful act of overall Show Management. If Show Management should be held liable for any exhibitor's action or failure to act in any matter whatsoever, the exhibitor shall reimburse Show Management for all expenses incurred and hold Biodefense harmless from any resulting liability.

Insurance

The exhibitor shall, at its sole cost and expense, procure and maintain throughout the term of the contract for exhibit space comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased. Such insurance shall include contractual liability and products liability coverage with combined and single limits of liability of not less than $1,000,000. The exhibitor shall, at its sole cost and expense, procure and maintain throughout the term of this contract worker's compensation and occupational disease insurance in full compliance with all federal and state laws governing all of the exhibitor's employees engaged in the performance of any work for the exhibitor. The exhibitor shall obtain and furnish upon request of Biodefense Exhibits Management a certificate of insurance evidencing the required insurance.

Package Removal Policy

ASM reserves the right to stop persons leaving the exhibit floor to inspect equipment, cartons, luggage, etc. that are being removed. Materials cannot be removed from the hall during published show hours.

Hold Harmless Clause

The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitors' activities on the Hotel premises and will indemnify, defend and hold harmless the Hotel, its agents, servants, and employees from any and all such losses, damages, and claims.

Repair or Damages

Nothing will be posted, tacked, nailed, screwed, or otherwise attached to the columns, walls, floor, ceiling, furniture, or other property of the Omni Shoreham Hotel. The cost of repairing damage inflicted by the exhibitor, its employees, representatives, or agents to the Omni Shoreham Hotel will be billed to and paid for by the exhibitor.

Security

Exhibitors are responsible for their equipment and property. All property of the exhibitor is understood to remain under his/her custody and control in transit to, within, and from the confines of the Exhibit Hall. The Biodefense and Emerging Diseases Research Meeting, its agents and contractors, and the Omni Shoreham do not guarantee or protect the exhibitor against loss of any kind. Each party agrees to be responsible for its own property through insurance or self-insurance and shall hold harmless each of the other parties for any and all damage caused by theft and those perils normally covered by fire and extended coverage policy.

Exhibit Violations

As a condition for exhibiting, each exhibitor shall agree to observe all policies and regulations.

A violation of these printed guidelines may result in a loss of exhibit participation unless immediate corrective measures are taken by the exhibitor to rectify the violation. If the exhibitor is asked to correct the violation but does not concur, Biodefense Exhibits Management reserves the right to close the booth, remove it from the show floor, and prohibit the exhibitor's personnel from entering the exhibit hall. The Biodefense and Emerging Diseases Research Meeting considers default on booth payment, either by check or credit card, a violation of the Biodefense guidelines. If an exhibitor fails to honor their contractual agreement and does not pay in full or stops payment on a check or credit card, booth set up will not be permitted.

Interpretation and Amendment

Biodefense Exhibits Management shall have full power to interpret or amend these rules, and its decision is final. The exhibitor agrees to abide by any rules or regulations that may hereafter be adopted by the Biodefense and Emerging Diseases Research Meeting. Show Management promises its full cooperation for a successful show and will be pleased to work with the exhibitors towards this end.