The exhibitor may demonstrate the company's equipment and make formal presentations regarding the product line or service in the booth. The exhibitor must confine all promotional activities to their booth. Sales calls to other exhibitors on the show floor are not permitted. The exhibit may not be packed until after the Hall has closed on Tuesday, February 28. The Biodefense Program Committee has scheduled poster sessions in the exhibit halls to ensure traffic, and has scheduled the poster presenters to be at their posters to present their papers in person in the exhibit halls. Therefore, any packing of structural elements such as pop ups, tables, signs, etc. performed before the exhibit hall closes on Tuesday, February 28, 2012, will be seen as a violation of the exhibitor's contract with Biodefense Exhibits Management. Representatives and employees of exhibitors will be modestly and appropriately attired to maintain the professional and businesslike atmosphere of the Biodefense meeting.

Clinical Testing/Demonstration of Equipment

Biodefense exhibitors may not conduct clinical tests in their booths. The distribution and consumption of medical samples is not allowed. Medication is defined as anything that has a potential therapeutic benefit. No invasive procedures are allowed. However, exhibitors are permitted to demonstrate products or equipment in their booths.

Entering Another Exhibitor's Booth

Personnel should not enter another exhibitor's booth space without obtaining permission from that exhibitor, nor should personnel block access to another booth.

Food and Beverage

The distribution of food and/or beverage must be approved in advance by Biodefense Exhibits Management. Exhibitors may not dispense food of any kind, including any type of bottled water, without written permission from Biodefense Exhibits Management and the Omni Shoreham Hotel.

Booth Premiums

Deadline February 3, 2012

Exhibitors are permitted to distribute promotional material and other related items in their exhibit booth. All booth premiums must be approved in writing in advance by Exhibits Management. If a booth premium has not been approved by Biodefense Exhibits Management prior to the exhibit and is determined to be objectionable, Exhibits Management has the right to refuse its distribution. ASM reserves the right to determine the appropriateness of booth premiums. These premiums should be items that can be used during the meeting or in the professional activities of the attendee.

Mailings

Deadline for request and mail piece submission: February 3, 2012

Rental of Biodefense attendee pre-registration and final registration lists must be approved through Biodefense Exhibits Management and is available only to exhibitors. Sample copy or a sample of the actual mailing piece must be submitted to the Biodefense Exhibits Management for approval.

No-Smoking Policy

A no-smoking policy applies to the exhibit areas of the hotel, all areas therein, and the meeting rooms. Exhibitors found in violation of this policy will risk penalties including booth closure.

Photography in the Exhibit Hall

Taking photographs is strictly prohibited. Exhibitors interested in engaging a photographer for photos of their booth must contact Biodefense Exhibits Management for scheduling. Because of the sensitive meeting content, photographing or videotaping of posters or exhibits is strictly prohibited. Anyone found in violation of this policy will be escorted from the premises.

Selling of Products or Services

Selling and product order placing are permitted, provided the a) products for sale are the exhibitor's own unaltered, marketed products; b) the products and services are directly related to the content of the Biodefense meeting; and c) all transactions are conducted in a manner consistent with the professional nature of the meeting.

Sound Restrictions

Electrical and other mechanical apparatus must be muffled so that noise does not disturb other exhibitors. Biodefense Exhibit Management reserves the right to determine at what point sound and traffic constitutes interference with others and whether it must be discontinued.

Use of Meeting Name and Society Logos

The Biodefense name and logo are exclusive property of American Society for Microbiology. They may not be used in any way, i.e., promotional literature, giveaways, invitations, or by anyone else for any purpose without specific written approval from Biodefense Exhibits Management. Please send all requests in writing to Biodefense Exhibits Management no later than February 3, 2012.